Inventory Change Logs

A complete audit trail of every inventory movement - who changed what, when, by how much, and why.

Inventory change logs provide a complete audit trail of every inventory movement: who changed what, when, by how much, and why.

What's logged

Every inventory change creates a log entry with:

  • Item: which material, part, or product was affected
  • Quantity change: how much inventory was added or removed
  • Action type: what caused the change
  • Responsible party: who or what triggered the change
  • Timestamp: when the change occurred

Action types

Each log entry is categorized by the type of action that caused it:

  • scan: a scanning station operation (batch initialize, move, split, or merge)
  • user_correction: a manual inventory adjustment made by a user
  • user_action: a user-initiated action (e.g., manual stock-in)
  • system_action: an automated system operation
  • create_record: a new inventory record was created
  • update_record: an existing inventory record was modified
  • delete_record: an inventory record was removed

Responsible party

Each log entry tracks who or what caused the change:

  • User: for manual corrections and user-initiated actions, the log records the user who performed the action
  • Scanning station: for automated operations at scanning stations, the log records which station processed the batch
  • API key: for programmatic corrections, the log records the api key that performed the action

Inventory snapshots

Each inventory log entry captures the current inventory level at that point in time. These snapshots provide a historical record of inventory levels, so you can reconstruct the state of inventory at any past moment. The inventory change logs capture the change in inventory level.

Export

Change logs are exportable to Excel with formatted columns:

  • SKU
  • Quantity
  • Unit
  • Action type
  • User
  • Station
  • Timestamp

Related

Next: Reconciliation